Important dates and deadlines for exhibitors

Here you can find all the dates and deadlines you need for your appearance at air cargo Europe

Step by step to your trade-fair stand at air cargo Europe

The following topics contain a brief explanation of the most important steps in the organisation of your trade-fair participation after the exhibitor application, e.g. regarding the placement process, stand building and equipment as well als invoicing.

1. Placement process—find your perfect exhibition space

  • Registration for air cargo Europe 2025 is done via our online registration system.
  • The "first refusal" period, during which exhibitors of air cargo Europe 2023 have the opportunity to re-book their previous stand space, ends on July 15, 2024.
  • The halls will be planned in July/August. All exhibitors who have registered for air cargo Europe 2025 will receive a placement proposal from us by e-mail from September 2024 onwards. The confirmation date for the placement proposal is one week after receipt.
  • In your application, please indicate any wishes and comments regarding the placement, e.g. stand area extensions or relocations. We constantly strive to comply with the exhibitor wishes, but we ask for your understanding that not all wishes may be fulfilled. However, we cannot make any binding promises of feasibility until the placement.

2. Stand building—Designing the perfect stand

The stand space booked via the online application does not include stand construction. You have the following alternatives to build your stand:

  • hiring a stand builder, e.g. meplan
  • using your own stand, taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
  • ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
  • booking a Full-service stand package including stand construction

Dimensioned drawings including floor plans and elevations on a scale of 1:100 must be submitted to , for approval if the following stand requirements exist:

  • planning a twostorey stand
  • stands larger than 100 m²
  • stand structures exceeding 3 m in height
  • stand covering are used

Stand building—Advice & Contact

Technical Exhibition Service TAS1
Tel.: +49 89 949-21164

3. Exhibitor Shop—Ordering services for your stand online

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop,provided you have confirmed your stand space.

  • You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
  • Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
  • Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
  • If you are planning a day or evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
  • You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

4. Your entry in the air cargo Europe Exhibitor Directory and Visitor Guide

  • The only and official Media Services partner for entries in the air cargo Europe media (Online exhibitor directory and visit planner) is NEUREUTER FAIR MEDIA.
  • Exhibitors can book additional listings, e.g. in the product directory, logo and other presentation opportunities in these communication media in a separate order process. The booking option will be made available to applicants by NEUREUTER FAIR MEDIA.


We would like to point out that exhibitors at air cargo Europe are frequently contacted by outside companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

5. Set-up and dismantling—Useful tipps

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

6. Invoicing—Admission invoice and final invoice

Once you have confirmed your placement proposal, you will receive your admission invoice.

  • The invoice recipient is always the company registered as an exhibitor.
  • If a different invoice recipient is desired, the exhibition management must be informed by e-mail to as early as possible and a corresponding form must be requested, completed and returned.
  • If desired, we will be happy to include an order number on our invoices. please contact the exhibition management via email at an early stage, at the latest before issuing the invoice.
  • Subsequent invoice changes will be invoiced at 50 EUR.
  • Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. In the final invoice, the advance payment for services, which was already made when the admission invoice was paid, is offset against the services actually ordered.

Please note that the following dates and deadlines refer to air cargo Europe 2023. You will find information on the dates for air cargo Europe 2025 on this page in good time before the trade fair.

Dates & Deadlines


March 31, 2022

Start of application phase for main exhibitors and co-exhibitors

Project Management
Tel.: +49 89 949 20271

July 15, 2022

Deadline “first refusal” and allocation for exhibitors of 2019

Project Management
Tel.: +49 89 949 20271

September 15, 2022

Registration until September 15 to secure the contingent of free online vouchers

Project Management
Tel.: +49 89 949 20271

from September 2022

Dispatch of placement proposal (by email)

Project Management
Tel.: +49 89 949 20271

One week after receipt

Confirmation deadline for placement proposal

Project Management
Tel.: +49 89 949 20271

January 2023

Exhibitor shop online and information about registration and access (by email)

Project Management
Tel.: +49 89 949 20271

January 2023

Dispatch of admission invoice (by email); Payment due March 15, 2023

Project Management
Tel.: +49 89 949 20271

February 28, 2023

Application deadline for co-exhibitors

Project Management
Tel.: +49 89 949 20271

February 28, 2023

Copy deadline trade fair media: online exhibitor directory and visit planner

Neureuter Fair Media GmbH
Tel.: +49 201 36547410

March 14, 2023

Deadline: Submission of stand concepts for approval
Stand concept approval can be expected in up to 4 weeks after submission of the complete documents

Exhibitor Technical Services
Tel.: +49 89 949 21164

March 14, 2023

Deadline for ordering technical stand services

Exhibitor Technical Services
Tel.: +49 89 949 21164

May 2 - 7, 07:00 - 23:00 daily
May 8, 07:00 - 18:00 (18:00 - 20:00 decorative set-up)

Set-up period

Exhibitor Technical Services
Tel.: +49 89 949 21164

May 9 - 12, 2023

transport logistic / air cargo Europe 2023

Project Management
Tel.: +49 89 949 20271

May 12, 16:00 - 24:00
May 13, 00:00 - 23:00
May 14, 07:00 - 23:00
May 15, 07:00 - 18:00

Dismantling period

Exhibitor Technical Services
Tel.: +49 89 949 21164