Important dates and deadlines for exhibitors

• Registration for air cargo Europe 2025 is done via our online registration system.
• The "first refusal" period, during which exhibitors of air cargo Europe 2023 have the opportunity to re-book their previous stand space, ends on July 15, 2024.
• The halls will be planned in July/August. All exhibitors who have registered for air cargo Europe 2025 will receive a placement proposal from us by e-mail from September 2024 onwards. The confirmation date for the placement proposal is one week after receipt.
• In your application, please indicate any wishes and comments regarding the placement, e.g. stand area extensions or relocations. We constantly strive to comply with the exhibitor wishes, but we ask for your understanding that not all wishes may be fulfilled. However, we cannot make any binding promises of feasibility until the placement.

The stand space booked via the online application does not include stand construction. You have the following alternatives to build your stand:

• hiring a stand builder, e.g. meplan
• using your own stand, taking into account the technical guidelines; you can add services from the Exhibitor Shop, such as electricity
• ordering equipment such as flooring, partition walls, furniture, etc. individually via the Exhibitor Shop
• booking a Full-service stand package including stand construction

Dimensioned drawings including floor plans and elevations on a scale of 1:100 must be submitted to tas1@messe-muenchen.de , for approval if the following stand requirements exist:

• planning a twostorey stand
• stands larger than 100 m²
• stand structures exceeding 3 m in height
• stand covering are used
  
  

Technical Exhibition Service TAS1
Tel.: +49 89 949-21164
E-mail: tas1@messe-muenchen.de

Various services, such as electricity, cleaning, security, parking permits, etc., can be ordered via the Exhibitor Shop,provided you have confirmed your stand space.

• You will receive the login information for the Exhibitor Shop by e-mail after confirmation of your stand proposal.
• Please be sure to observe the order deadlines, as surcharges will apply for orders placed at very short notice.
• Your stand will not be guarded by Messe München. We recommend that you book your own security via the Exhibitor Shop if necessary.
• If you are planning a day or evening event at your stand, please register this using the appropriate form in the Exhibitor Shop.
• You can also create your exhibitor passes via the Exhibitor Shop. They are available to you fully personalised and electronically as a mobile ticket for smartphone and tablet or Print@Home ticket. As a main exhibitor, you have a quota of free permanent exhibitor passes at your disposal; you will find the number in your placement proposal. Only used passes will be charged, the first ones used will automatically count as free of charge.

• The only and official Media Services partner for entries in the air cargo Europe media (Online exhibitor directory and visit planner) is NEUREUTER FAIR MEDIA.
• Exhibitors can book additional listings, e.g. in the product directory, logo and other presentation opportunities in these communication media in a separate order process. The booking option will be made available to applicants by NEUREUTER FAIR MEDIA.
  

Attention!

We would like to point out that exhibitors at air cargo Europe are frequently contacted by outside companies that are supposedly acting on behalf of Messe München. Please note that these companies have not been commissioned by us.

All information regarding set-up and dismantling, logistics and traffic on the exhibition grounds—e.g. traffic guide, delivery of goods, approved forwarding agents—can be found under Logistics & Traffic.

Once you have confirmed your placement proposal, you will receive your admission invoice.

• The invoice recipient is always the company registered as an exhibitor.
• If a different invoice recipient is desired, the exhibition management must be informed by e-mail to exhibitor@transportlogistic.de as early as possible and a corresponding form must be requested, completed and returned.
• If desired, we will be happy to include an order number on our invoices. please contact the exhibition management via email at an early stage, at the latest before issuing the invoice.
• Subsequent invoice changes will be invoiced at 50 EUR.
  
• Approx. 4 to 6 weeks after the fair, exhibitors will receive the final invoice. In the final invoice, the advance payment for services, which was already made when the admission invoice was paid, is offset against the services actually ordered.